18 September - Formal Consultation
The UFBA has been represented in some discussions with the United Service Delivery (USD) Working Group that have led to the formation of the Fire and Emergency New Zealand – Proposals for our Organisational Structure and Approach to Rank. We have spoken up loudly when we felt we needed to, to represent the interests of our members (within limitations of an embargoed environment at times).
We are now about to move into the formal consultation process with FENZ, that is open to all employees, volunteers, Associations and Unions to have their say. We encourage you all to speak up to ensure the structure and appointment criteria for new roles enables Fire and Emergency to meet the needs of New Zealanders (now and in the future) and to cultivate a healthy organisational culture where our members can develop and flourish.
More recently, the UFBA has collaborated with Forest and Rural Fire Association NZ (FRFANZ) and Rural Professional Association (RPA). This is good timing to give our collective voice more reach as we move into this formal consultation process.
On 18 September 2019 FENZ will release its Fire and Emergency New Zealand – proposal for our organisational structure and approach to rank proposal for consultation.
This is a document which outlines proposals for:
- the organisational structure within the Service Delivery Branch below the level of the Service Delivery Leadership Team but above CFO/Controller/SSO level (known as Tranche 2)
- the organisational structure within the Service Delivery Branch for Risk Reduction and Community Readiness and Recovery (known as Tranche 2b)
- the organisational structure at Tier 3 for other branches, i.e. in NHQ (known as Tranche 3)
- approach to rank for new positions within Service Delivery.
Those that are affected and impacted
It’s important to note that the proposal includes both affected and impacted people in current positions. FENZ’s Employee Transition Protocol (ETP) sets out how FENZ will manage the process of transitioning its employees from current to a new organisational structure. This protocol does not apply to volunteers as they are not employees of FENZ. It does not apply to contractors of FENZ as the terms and conditions of their contracts with FENZ would apply. The ETP defines affected and impacted as follows:
- affected - employees whose substantive position would be subject to significant change under the proposal
- impacted - employees substantive position would be subject to some or minor change under the proposal.
The proposal does not propose changes to Chief Fire Officer, Controller and Senior Station Officer however because of where FENZ has drawn the line in terms of how far the changes will go - by default these positions will be “indirectly impacted” but only in so far as the name of the position they report to could change.
Those employees who are proposed to be “affected” will be invited to a meeting on Monday 16th or Tuesday 17th September to provide them with advance notice of the potential impact of the proposals on their substantive position prior to consultation going live on Wednesday 18th September at midday. They will also receive:
- a signed letter from ELT/SDLT confirming how the proposals would affect their substantive position (electronic copy letters will be emailed following the meeting if not face to face)
- a hard copy of the consultation document will be available (embargoed) on Monday 16th September for affected people and will be with the relevant ELT / SDLT member to distribute.
For those employees who are proposed to be “impacted” they will receive an electronic letter by the time consultation starts on Wednesday 18th September to inform them of the potential impact of the proposals on their substantive position. Some ELT/SDLT will be holding meetings where able with their impacted people and invitations have already been sent.
National Information Events
It is likely that between 27 September and 8 October, 40 National Information Events will be run by FENZ ELT/SDLT across New Zealand (some during the day and some in the evening) to answer questions and provide clarification on the proposal. Invitations will be emailed to all affected and impacted people, as well as Chief Fire Officers and Controllers. Other personnel are welcome to attend and FENZ will communicate when and where they are going to be.
It is not a forum to provide feedback – your opportunity to provide feedback will be through the feedback process outlined in this information.
Providing your feedback
We strongly encourage you all to engage with the consultation process when it commences on 18 September 2019 and closes on 16 October. We ask that you provide your feedback soon as possible (rather than waiting to 16 October) to allow us time to consolidate all your replies into one document.
From 18 September the UFBA website (on behalf of UFBA, FRFANZ and RPA members) will host the following information:
- the proposal itself
- a simple summary of the proposal
- FAQ’s tailored for our members (there will be general process FAQs on the FENZ website)
- a UFBA/FRFANZ/RPA member survey (takes about 15 minutes)
- a link to the FENZ ConsiderThis - Fire and Emergency will be using a website called “ConsiderThis” to publish the proposals and a place for people to provide their feedback if they wish. This is the website that was previously used for consultation on the Operating Model. You will receive an email from FENZ on 18 September 2019 with details of how to login to the website. If an email is not received or a person has difficulty with ConsiderThis please email: firstname.lastname@example.org. Instructions about how to access “ConsiderThis” are attached to this information. The UFBA will be asking Fire and Emergency for common themes that come through this channel.
We will pull together your feedback from across all these different channels and consolidate it on behalf of all UFBA/FRFANZ/RPA members. As the submission develops, we’ll update it on our website throughout the consultation process.
In summary, to provide your submission, you have the choice of either:
- sending us your thoughts in any form you wish to email@example.com
- completing our online survey (click here)
- completing a template (available from 18 September)
- engaging through the FENZ ConsiderThis online tool.
When you are providing feedback to the UFBA please be clear whether it is from you as an individual or on behalf of your Brigade, if you have discussed and agreed a response with your Brigade.
The proposed changes largely affect employees, with indirect impacts on Controllers and Chief Fire Officers. We therefore encourage you and your Brigades to take the opportunity to engage with this consultation process that will take Fire and Emergency New Zealand into the future. Appointments to key leadership positions will influence and set the tone for the culture of organisation, which is why it’s also important for you to have your say, even if you are not affected or impacted.
Any questions please email firstname.lastname@example.org and in the meantime until 18 September consider what method you’d like to use to convey your feedback.
To download a copy of the ConsiderThis instructions please see below.
A team/group of people can provide feedback on ConsiderThis. One individual in the team/group will have to logon to ConsiderThis. It would be helpful if within the feedback the numbers and collective nature of the group are detailed. Phone: 0800 232 015. Text: 027 525 3454.
Please log in to download this file